Holiday requests, approvers and the holiday report

What the crew have asked for, who decides, and who is off when.

For the office 4 min read Updated 29 Oct 2026

Choosing who decides

Only the people an owner has ticked can approve holiday. An owner turns on Approves holiday on that person’s Access tab, or under Holiday → Who approves. It’s for office sign-ins only.

Nobody is ticked to begin with. Until an owner ticks somebody, requests simply wait. Everybody else in the office sees the requests and the report, without the buttons.

Deciding a request

The crew ask from the Holiday tab on their phones, in whole and half days. The requests waiting are counted on Holiday in the sidebar, and on the dashboard. Each request shows the dates, the days it takes, any note, and anybody else already off — or asking to be — on those days.

Approve books the days onto their timesheet straight away.
Decline needs a reason, and they see it. Nothing goes on their timesheet.

Nobody approves their own. If one of the days falls in a week you’ve already approved, the approval is refused — reopen that week on Timesheets first.

The holiday report

Holiday report shows everybody’s holiday over a range of dates — booked, and asked for — by person and by date. Pick the range with From and To.

Download PDF is the one for the wall.
Download CSV is one row per person per day, for a spreadsheet.

Holiday entitlement

On a person’s Holiday tab, set the days for the holiday year, plus anything carried over and any adjustment. Days taken are never typed in — they’re counted from the holiday on their timesheets, so the balance can’t drift away from the sheets.

A year nobody has set carries on from the year before’s entitlement, with nothing carried over; the tab says when it has. A year you set is always its own.